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Christopher Douce

Ethics support for projects: HREC and SRPP

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On 24 January 2024 I attended a bit of a professional development session that shared an overview of two important points, and organisational units, which relates to research and research ethics. The session was facilitated by Alison Fox, Steven Bond, who was from the data protection team, and Bart Gamber, who was from the Student Research Project Panel (SRPP).

Introducing HREC

Research ethics is important. To help OU researchers and doctoral students, there is something called Human Research Ethics Committee (HREC) which provides services to researchers, and provides an ethical approval mechanism. 

Ethical approval needs to be taken really seriously for a number of reasons. Approval ensures the safety of researchers and safety of participants. A further check of your research aims can also improve the quality of your research. My argument is that articulating your research to others can only improve its clarity and purpose. Also, when it comes to publishing your research, some journals will insist on a detailed summary of how you have approached ethics, and some journals will directly ask for evidence of whether you have gained formal ethical approval as a part of a study.

There are, however, some projects that might not need HREC review or approval, such as an evaluative study that takes place within a course, or a study which is feeding back into a university service, for example. Also, research that is designed to inform a work practice, market research, or research with data that has already been collected (where that data set has been gathered through a process which ha been subject to its own ethical approval).

HREC offers links to other teams and groups that can offer help and advice, such as the library and information security teams (if not using core university systems). You might, for example, gather a lot of data. If you think that other researchers might want to use your data, the library will be able to offer advice and guidance about how (and where) to make that data available. Also, knowing how to secure your data is also an important part of the ethics process.

Submissions are made to HREC through something called the ethical review manager tool (which reminds me of the name of another tool: the postgraduate research manager tool).

If anyone has any questions about the process, the facilitators encouraged anyone to get in contact. To help everyone navigate through all these practical questions and challenges, it was interesting (and useful) to learn that HREC run research monthly drop in sessions, which typically take place on the 3rd Tuesday of the month.

Introducing SRPP

A related unit goes by the abbreviation, SRPP, which is short for the Student Research Project Panel. The way that I understand it, SRPP has a couple of interconnected aims. It can help to identify potential students who might be able to participate in research. Equally, it is there to make sure that students are not ‘over-research’, which means ‘contacted unnecessarily regularly’.

Like HREC, submissions to SRPP are made through a form. Some practical tips shared were: plan early, and apply early. These things can take a bit of time.

Resources

Just before the session, a PowerPoint resource was shared. After the session, I noticed that it was packed filled with useful links, many of which can be accessed externally. Here is a summary of what I took to be the most important links:

Reflections

A useful session! It was also one that was very timely since I have been awarded a small amount of funding to carry out a pilot project to explore the connection between stories, storytelling, and the professional identity of software engineers. My next action is to attend one of those drop-in sessions, and then to review all the forms. Whilst I do usually hate form filling, I do recognise that these forms relate to a process that is there to protect everyone.

Acknowledgements

Many thanks to Alison Fox, her co-facilitators, and everyone who is involved with the HREC and SRPP units.

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