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Christopher Douce

Accessibility: AL Professional Development

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Edited by Christopher Douce, Monday, 2 Dec 2024, 16:48

On 24 April 2024 I attended an AL professional development event that was all about accessibility. What follows is a short blog summary of the event, sharing some of the key points that I found of interest. I’ve written this summary as a part of an eSTEeM writing project, which has the aim of providing useful help and guidance to tutors.

Twenty Tips for more Accessible AL practice

This first session was facilitated by Simon Ball, Associate Lecturer for the faculties of WELS and STEM. The sub-heading for his session was: quick wins and essential adaptations. Simon worked for the Jisc TechDis accessibility service. For a while, we worked together, tutoring a module about accessible online teaching.

He also made the point to me that there is a lot of detail that lies underneath each of his tips, which I’ve tried to summarise concisely as I can:

1: Set up documents. When you create, use, and share documents, always use the Word in-built headings. This makes them navigable for users of assistive technologies, such as screen readers. Plus, it makes documents easier to work with then they get bigger.

2: Images - Inline or floating? Make sure that images, tables, charts, or anything else are embed within Word document ‘inline’ rather than floating. This makes sure that the navigability of a document is clearer. You can check this using the Word Accessibility checker.

3: Punctuate bullet points. Add a full stop at the end of a bullet point. This adds a pause and will make documents more understandable if read through a screen reader.

4: Don’t convey information by visual means alone. In other words, don’t use colour to convey information. If you find that colours are useful in a diagram to share information, make sure that the information presented in the diagram is shared in another way. Screen readers won’t be able to pick up on colours.

5: Avoid relative instructions. Simply put, to use Simon’s words, ‘avoid using only phrases like ‘the box on the right’ or ‘at the bottom of the page’ as learners using a screen reader will not have a clue what is on the right or at the bottom’. This applies to both documents, and to instructions shared within tutorials.

6: Choose accessible fonts. Use sans-serif fonts, and ‘never use smaller than 12 point (RNIB recommends 14 point), or 20 point on slides’.

7: Avoid footnotes. The add complexity when trying to navigate through a document. Simon shares a clear option that they should only be used ‘for providing supplementary information that isn’t essential to the reader, so they can safely be ignored without material loss’.

8: Avoid obliques. In other words, avoid slashes, such as ‘and/or’, since this can cause screen readers to read them as ‘and slash or’. If you can, try to ‘phrase the sentence without the oblique’. It is obviously okay to use them within web addresses and within the subjects that specifically use them.

9: Alt text. Provide alt text, or alternative textual descriptions; ‘all images or graphics that contain useful information (as opposed to purely decorative images) must have alternative text (alt text)’. Give only the essential information that is needed.

10: Set up tables carefully. If you can, do prioritise rows over columns since a screen reader will read a row at a time.

11: Avoid adding textboxes. There is a simple reason for this: they are not read by screen readers. Even if a screen reader did read them, the reading order would be ambiguous.

12: Colour contrast. To ensure readability there must be a good level of contrast between foreground and background colours.. The following specific guidance is offered: ‘for body text you need a ratio of >7 to 1; for headings or isolated words you need a ratio of >4.5 to 1.’ To help, there are some useful free tools available.

13: Make feedback usable. Tell students how they can find on script comments; ‘say where it can be found, and what colour it is’ also invite feedback from students about whether the approach you use is accessible. Give dates of next events and TMA cut off dates, and provide explanations if a student has not gained full marks. Don’t say “9 out of 10, very good”, say something about what needed to be done to get the final mark.

14: Inclusive feedback. Ensure that feedback is ‘directive, constructive and clear’ whilst avoiding ‘metaphors or colloquialisms’. Offer helpful examples. Always consider how your feedback can be read.

15: Keep in touch with students. Keep an eye on which students have disability marker – ask your student about their specific needs, and be driven by them. Check in before assignments. A key point that Simon shared was that the personal touch cannot be overstated.

16: Synchronous sessions (lectures and tutorials). Give each slide a title and a number. Consider using the camera, but do check on student needs and bandwidth. Use anonymous activities such as polls, and encourage the use of raised hands. If you are making a recording do dedicate some time for some unrecorded Q&A discussions at the end of a session. Finally, consider sharing slides before a tutorial.

17: Breakout rooms. Breakout rooms are difficult. Make sure you practice before running a session that has a breakout room. Make sure that students are clear about what is going to happen before moving them into a breakout room. Ensure that there is a helpful slide that describes the task within each room. Allow time; some students may be using assistive technology. Check to make sure there are no sound issues. Give a clear warning before brining students back to a plenary room.

18: Supporting deaf students in synchronous sessions. Allow time for an interpreter to convey messages to and from a student. Ensure that your webcam is on and the pod or window that is used is as large as practically possible; this is to facilitate lip reading. Be sure to summarise any questions asked by students. Ensure that tasks are written onto text chat areas. An additional tip is do turn on any subtitling or transcription tool.

19: Ask about language. Ask students how they would like to be referred to. Different students will have different preferences.

20: Get creative, be a voice. Some subjects will require creative solutions. Consider the challenges that exist within your own discipline. Do contact module teams and line managers for advice and guidance.

20.5: Bonus tip: every tutor always does their best. Don’t worry if you get things wrong. Learn from the experience, and move on.

Proactive motivational support

The second presentation was by Annie Storkey, Associate Lecturer for the Faculty of WELS, who is also an EdD student. Her presentation had an important subtitle, ‘online students with mental health challenges’. Annie shared a number of useful recommendations, which I hope I have summarised effectively:

  • Make early contact with students, especially those who may have disclosed difficulties. Make sure that regular contact is maintained.
  • Use data analytics tools, such as OU Analyse, to find out which students are at risk of withdrawing, and make contact, especially at important points in the module such as TMA cut off dates.
  • Communicate regularly: send regular emails; this can be motivating.
  • If the module addresses sensitive subjects, make sure that students are told of these in advance. In other words, embed resilience into your teaching.
  • Remember that tutors are only able to provide academic support to students, but do feel able to signpost and refer students to the student support team and other support resources.
  • It is really important that tutors look after their own mental health and wellbeing.

I found Annie’s thought provoking. She referenced a former IET colleague, John Richardson and work carried out by Kate Lister, who wrote about barriers and enablers to student mental wellbeing.

AL Support for Dyspraxic Students

The final session was by Angela Eyre, Associate Lecturer from FASS. Angela spoke about a FASSTEST scholarship project, Dyspraxia (Developmental Coordination Disorder): Understanding students’ requirements, which carried out a survey to explore the barriers and enablers that are faced by students who are dyspraxic. 

Students who are dyspraxic face a number of barriers, which may include memory difficulties, time management, and find it difficult to find information from resources such as module websites. Other challenges may include reduced confidence about articulating thoughts and ideas, and difficulty proofreading and decoding questions.

I made a note of some key enablers, which can include the positive impact that tutors can make, the design of a module, and early access to module materials. Tutors can help by sharing direct and clear encouragement, share checklists for the completion of TMAs, and help students to decode the TMA questions through one-to-one sessions. 

I noted the following words: “give students permission to try [their study approach] their way”; everyone is likely to be an expert in their own condition. Since all students are different, seek guidance from them in terms of their needs and preferences. I also made a note about feedback: model solutions to illustrate alternative ways of forming solutions.

Towards the end of the session, I noted down a couple of resources that were specific to dyspraxia:

Resources

What follows are some useful resources which address some of the themes that were shared during this session:

Reflections

I really enjoyed Simon’s session; I liked how he shared a lot of detail in a concise way. His tips offer a useful practical framework. I’m mindful that I don’t always follow all the points that he highlighted, but I really ought to. When it comes to accessibility of teaching resources, there is always room for improvements.

Annie’s session emphasised the importance of mental health. Her session covered a lot of ground which related to her EdD research, and I took away a number of helpful suggestions. It was interesting that Angela’s presentation described research that considered the barriers and enablers, echoing Lister’s research about student wellbeing.

These three presentations have made me remember another lesson that I once learnt: positive adjustments for one group of students are also likely to help everyone.

Acknowledgements

Many thanks to all the presenters. Thanks are also extended to the ALSPD team who organised this event.

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Christopher Douce

Disabled student services conference 2014 – day 2

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Edited by Christopher Douce, Tuesday, 22 Jan 2019, 09:39

Keynote: positive thinking

The first keynote of the day was by motivational speaker, David Hodgson.  The title of his session was, ‘the four key ways to happiness and success’ (which was a really very ambitious title, if you ask me!)  I’ve seen David talk before at a staff development day in London, where he encouraged us to reflect upon our Myers-Briggs personality profile.  Apparently, this was the focus of a later workshop that he ran later during the morning.

So, what are the four key ways?  Thankfully, I was sufficiently caffeinated to be able to take a note of them.  They are: (1) know yourself (and the great things that you’re capable of), (2) having self-belief, (3) have a plan (of some kind), and (4) have a growth attitude.   Of course, I’m paraphrasing, but, all in all, these are pretty good points to think about.

David also presented us with a quote from Abraham Maslow, who proposed his eponymous Hierarchy of Needs (Wikipedia).  The quote goes:  ‘If you plan on being anything less than you are capable of being, you will probably be unhappy all the days of your life.’  Maslow might have accompanied that quote with a wagging finger and the words, ‘you really need to sort yourself out’.  I had these words rattling around my head for next two days.

Workshop: Learning design for accessibility

The first workshop of the day was facilitated by Lisette Toetenel and Annie Bryan from the OU’s Institute of Educational Technology.  The focus of the event was a learning design tool that IET had created to help module teams consider different pedagogic approaches.  It has been embedded into the module design process, which means that module chairs have to signify that they’ve engaged with IET’s learning design framework.  Through my involvement with a new module, I had heard a little about it, but I didn’t know the detail.

Learning design was defined as, ‘the practice of planning, sequencing and managing learning activities’, usually using ICT tools to support both design and delivery.  An important point was that both accessibility and important areas such as employability skills need to be considered from the outset (or be ‘woven into’ a design) and certainly not ‘bolted on’ as an after-thought.

The learning design framework is embedded into a tool, which takes the form of a template that either module members or a module chair has to complete.  Its objective is to improve quality, sharing of good practice, speed up decision making process, and manage (and plan) student workload.  The tool has an accompanying Learning Design website  (but you might have to be a member of the university to view this).

During the workshop we were divided up into different tables and asked to read through a scenario.  Our table was given an ‘environmental sciences’ scenario.  We were asked three questions: ‘what exactly do students do [in the scenario], and how do (or might) they spend their time?’ and what accessibility problems they might be confronted with.

The point was clear: it’s important to consider potential barriers to learning as early and as soon as you can.

Keynote: SpLDs – The Elephant in the Counselling Room: recognising dyspraxia in adults

The final keynote of the conference was given by Maxine Roper (personal website).  Maxine describes herself as freelance journalist and writer, and a member of the dyspraxia foundation.

One of the main themes of her keynote was the relationship between dyspraxia and mental health.  Now, I’ll be the first to say that I don’t know very much about dyspraxia.  Here’s what I’ve found on the Dyspraxia Foundation website: ‘Dyspraxia, a form of developmental coordination disorder (DCD) is a common disorder affecting fine and/or gross motor coordination, in children and adults. … dyspraxia [can also refer] to those people who have additional problems planning, organising and carrying out movements in the right order in everyday situations.’

I was struck by how honest and personal Maxine’s talk was.  Dyspraxis is, of course, a hidden disability.  Maxine said that dyspraxics are good at hiding their difficulities and their differences, and spoke at length about the psychological impact.  An interesting statistic is that ‘a dyspraxic child is 4 times more likely to develop significant psychological problems by the age of 16’ (from the Dyspraxia Foundation).

Some of the effects can include seeing other people more capable, being ‘over givers’ with a view to maintaining friendships, but other people might go the other way and become unnecessarily aggressive (as a strategy to covering up ‘difference’).  Sometimes people may get reactive depression in response to the continual challenge of coping.

I found Maxine’s description of the psychological impact of having a hidden disability fascinating – it is a subject that I could very easily relate to because I also have a hidden disability (and one that I have also tried a long time to hide).  This made me ask myself an obvious question that might well have an obvious answer, which was ‘are these thoughts, and the psychological impact common across other types of hidden disabilities?’ 

So, what might the solutions be?  Maxine offered a number of answers: one solution could be to raise awareness.  This would mean awareness amongst students, and amongst student councillors and those who offer support and guidance.

I noted down another sentence that was really interesting and important, and this was the point about coping strategies.  People develop coping strategies to get by, but these coping strategies might not necessarily be the most appropriate or best approach to adopt.  In some cases it might necessary to unpick layers of accumulated strategies to move forward, and doing this has the potential to be really tough.

Maxine’s presentation contained a lot of points, and one of the key one for me (the elephant in the room), was that it’s important to always deal with the person as a whole, and that perhaps there might be (sometimes) other reasons why students might be struggling.

Workshop : Through new eyes – understanding the experience of blind and partially sighted learners

The final workshop of the conference was given by my colleague Richard Walker, who works as an associate lecturer for the Maths Computing and Technology Faculty.  Like Maxine’s keynote, Richard’s spoke from his own experience, and I found his story and descriptions compelling and insightful.

Richard told us that he had worked with a number of blind and partially sighted students over the years.  He challenged us with an interesting statistic: if we consider the number of people in the general population who have visual impairments, and if an associate lecturer tutors a subject for around ten or so years, this means there is a 90% chance that a tutor will encounter a student who has a visual impairment.  The message is clear: we need to be thinking about how to support our students, which also means how we need to support our associate lecturers too.

Richard has had a stroke which has affected his vision.  Overnight, he became a partially sighted tutor.  ‘This changed how I saw the world’, he said. 

One of his comments has clearly stuck in my mind.  Richard said that when he was in hospital he immediately wanted to get back to work.  Richard later started a blog to document and share his experiences, and I’ve also made a note of him saying that he ‘couldn’t wait to start my new career’, and ‘when I got home from hospital I wanted to download some software so I can continue to be an Open University tutor’.

Richard spoke about the human visual system, which was fascinating stuff, where he talked about the working of the eye and our peripheral vision.  He presented simulations of different visual impairments though a series of carefully drawn PowerPoint slides.    On the subject of PowerPoint, he also spoke briefly about how to make PowerPoint accessible.  His tips were: keep bullet points very short, choose background and foreground colours that have a good contrast, and ensure that you have figure descriptions.

I was struck by Richard’s can-do attitude (and I’m sure others were too).  He said, ‘the whole world looks a bit different, and I like learning new stuff, so I learnt it’.  An implication of becoming partially sighted was that this affected his ability it read.  It was a skill that had to be re-learnt or re-discovered, which sounds like a pretty significant feat.  ‘I just kept looking at the lines, and I’ve learnt to read again.  You just experiment [with how to move your eyes] and you see what works’.

When faced the change in his vision, he contacted his staff tutor for advice, and some accommodations were put in place.  Another point that stood out for me was the importance of trust; his line manager clearly trusted Richard’s judgement about what he could and could not do.

Sharing experience

Richard tutors on a module called M250 Object-oriented programming (OU website).  When student study M250 they write small programs using a software development environment.    Richard made the observation that some software development environments can be ‘hostile to assistive technology’, such as screen readers.

Richard is currently tutoring a student who has a visual impairment.  To learn more about the student’s experience, he interviewed the student by email – this led to creation of a ‘script’.  With help from a workshop delegate, Richard re-enacted his interview, where he asked about challenges, assistive technologies, study strategies and what could be done to improve things. We learnt about the use of Daisy talking books (Wikipedia), the fact that everything takes longer, about strategies for interactive with computers, and the design of ‘dead tree’ books that could be read using a scanner.  After the performance, we were set an activity to share views about what we learnt from the interview (if I remember correctly).

Towards the end of the workshop, Richard facilitated a short discussion about new forms of assistive technologies and ubiquitous computing, and how devices such as Google Glass might be useful; thought provoking stuff.

I enjoyed Richard’s session; it was delivered with an infectious enthusiasm and a personal perspective.  The final words that I’ve noted down in my notebook are: ‘it’s not because I’ve got a strength of character, it’s because I love my work … you just have got to get on with it’

Reflections

Like all the others, this year’s disabled student services conference was both useful and enjoyable.  These events represent an invaluable opportunity to learn new things, to network with colleagues, and to take time out from the day job to reflect on the challenges that learner’s face (and what we might be able to do to make things easier).

For me, there were a couple of highlights.  The first was Keith’s understated but utterly engaging keynote.  The second was Richard Walkers workshop: I had never seen Richard ‘in action’ before, and he did a great job of facilitation.  In terms of learning, I learnt a lot from Maxine’s talk, and it was really interesting to reflect upon the emotional and psychological impact that a hidden disability can have on someone.  I feel it’s an issue that is easily overlooked, and is something that I’ll continue to mull over.  In some respects, it has emphasised, to me, how demanding and important the role of learning support advisors role is to the university.

One question that I have asked myself is: ‘what else could be done within the conference?’  This, I think, is a pretty difficult question to ask, since everything was organised very well, and the whole event was very well attended.

One thought is about drama.  Richard’s session contained a hint of drama, where he used a fellow delegate to read a script of his email interview.  I’ve attended a number of excellent sessions in the East Grinstead region (which is now, sadly, going to be closed) that made use of ‘forum theatre’.  Perhaps this is an approach that could be used to allow us to expose issues and question our own understandings of the needs of our students.  Much food for thought.

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